Procurement Sales Administrative Executive

1. Sales Order Processing

• Ensure all order documents and agreements are completed by the sales division.
• Work closely with respective divisions for the approval of all orders for processing.
• Generate sales order, purchase order, and invoice upon process completion.
• Work closely with internal/external customers to ensure timing processing/delivery.
• Update sales report for day-to-day orders transactions.
• Filing of all order documents and agreements in HQ and local o􀆯ice for audit purposes.

2. Procurement

• Load purchase order to Principal.
• Follow up delivery status with Supplier to ensure timing delivery.
• Match supplier invoice/delivery order upon delivery completed and process for payment.
• Vendor registration creation
• Liaise with principal/supplier on payment related issue/concern.
• Solve invoices problem (i.e. missing invoices, invoices error, incomplete documents)

3. Credit Control

• Update customer payments upon receiving bank statement from Finance.
• Generate and send statements of account.
• Follow up with customer on payment status.
• Send reminder letter to customer.
• Seeking approval on new customer creation and evaluation.

4. Sales Activity/ Report Tracking

• Prepare monthly management reports.
• Maintaining all the sales activity tracking related reports listed - Sales reports, Monthly closed deal reports, Customer listing (new and existing logo), Salesman performance reports

5. Assists in any other ad hoc tasks assigned by your superior or management from time to time.